Project phase checklist

Track drawings and documents by AIA project phase

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The Project Phase Checklist helps architects and project managers track all the drawings and documents required at each phase of an architectural project, following AIA standard phases.

From pre-design programming through construction administration closeout, this comprehensive checklist ensures nothing falls through the cracks. Track progress on architectural, structural, mechanical, electrical, plumbing, civil, and landscape deliverables.

Mark items complete as you progress, monitor phase and overall completion percentages, and ensure all required deliverables are accounted for before moving to the next phase.

Features

Everything you need

All AIA project phases covered
Documents organized by discipline
Required vs. optional item tracking
Phase completion progress bars
Overall project progress tracking
Categories include all major disciplines
Pre-design through CA closeout

How it works

Simple workflow

1
Select the project phase you're working in
2
Review required and optional documents for that phase
3
Check off items as they're completed
4
Monitor phase and overall progress percentages
5
Ensure all required items are complete before phase milestones

Use cases

Built for real-world scenarios

Project management

Track deliverable progress and ensure complete document sets at each phase milestone.

Quality control

Verify all required documents are prepared before permit submissions and contract milestones.

Team coordination

Communicate document status across architectural and engineering team members.

New project setup

Use as a template to understand deliverable expectations for unfamiliar project types.

FAQ

Frequently asked questions

The AIA defines five main phases: Schematic Design (SD), Design Development (DD), Construction Documents (CD), Bidding/Negotiation, and Construction Administration (CA). Pre-design/Programming often precedes these as Phase 0.

Requirements vary by project, but typically: SD includes conceptual plans and elevations; DD adds detailed systems and materials; CD provides complete construction drawings and specifications; CA covers submittals, RFIs, and closeout documentation.

The architect typically leads architectural drawings and coordinates consultants. Structural, MEP, civil, and landscape consultants prepare their respective disciplines. The contractor handles submittals during CA phase.

Use this checklist as a starting point. Not all projects require every document—residential projects need fewer drawings than complex commercial buildings. Add project-specific items and remove those not applicable.

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